The Seabury Foundation has recently completed a Strategic Plan process. Over the course of the next year, we will be developing new guidelines. Please keep an eye on the website for possible changes in the next 12 months.
The Trustees of the Seabury Foundation meet 3 times a year, in February, May and October. For unsolicited requests a Letter of Inquiry (LOI) on organization letterhead or from an organization’s webmail address must precede submission of a full proposal at least 45 days in advance of the proposal deadlines. Because of the rising number of LOIs we receive, and in order to assure equitable treatment of all who submit, we must insist that the LOI be received in our office on or before the due date – NO EXCEPTIONS.
EVEN IF YOU ARE A PAST GRANTEE YOU MUST STILL SUBMIT AN LOI FOR A NEW OR RENEWED GRANT.
IN ORDER TO BE CONSIDERED, ALL SUBMISSIONS (i.e., both the LOI and any subsequent invited proposal) MUST BE MADE TO THE SEABURY FOUNDATION OFFICE BY E-MAIL AND ONE MAILED (OR HAND-DELIVERED) HARD COPY OF THE LOI OR PROPOSAL, AND BOTH MUST BE RECEIVED BY THE CLOSE OF BUSINESS (4:30 p.m., Central Time) ON THE DUE DATES, NO EXCEPTIONS.
IF THE DUE DATE FALLS ON A WEEKEND DAY OR HOLIDAY, THE PROPOSAL OR LOI WILL BE DUE IN THE OFFICE BY THE CLOSE OF BUSINESS ON THE IMMEDIATELY PRECEDING FRIDAY, AND NOT ON THE DAY AFTER THE HOLIDAY OR WEEKEND DAY. The hard copy should be addressed to the Foundation Director, with the e-mail copy being sent to firstname.lastname@example.org.
Letters of Inquiry need only be 1-2 pages in length. They must describe in general the mission of the organization, the program or project for which funding is sought, how the proposed program or project fits within our guidelines, the anticipated outcome of the program or project, a statement as to 501(c)(3) tax-exempt status, the total budget cost of the program or project, and the amount sought. Staff will respond to Letters of Inquiry within a reasonable period of time in advance of proposal deadlines. The following chart explains the various deadlines:
|LOI DUE DATE||PROPOSAL DEADLINE DATE||MEETING DATE|
|September 15||November 1||February|
|January 15||March 1||May|
|June 15||August 1||October|
If your organization is not invited to submit a full proposal following your LOI, or if your funding request is turned down, one full year must then elapse from the date of the letter declining your LOI or proposal before we will consider another LOI. If you are invited to submit a proposal and receive an award, you must wait a full year before applying again through the LOI process.
If you are invited to submit a full proposal, the proposal must be received in our office by the close of business (as detailed above) on or before the deadline date as stated above, to be considered, and it must include the following:
- A brief cover letter that addresses the organization’s commitment to this project
- A narrative proposal that contains:
- A brief description of the organization and its track record
- The problem statement (what calls for the creation of this project)
- The methods to address this problem (list all activities and services that will be part of this program, to whom they will be delivered, to how many clients, and by what date)
- Short and long-term outcome objectives (including all measurable changes in knowledge, attitude or behavior you expect from the program in the early stages, and all measurable changes you expect to occur as a result of the program either at completion or in a longer time frame)
- Evaluation tools and procedures (list the tools and procedures you will use to find out whether or not the outcomes you expect actually occur; be sure to relate these to the short and long-term objectives)
- A current operating budget, showing a breakdown of anticipated expenses and sources of revenue (1) for the organization, and (2) for the project or program for which funding is requested
- The organization’s most recent audited financial statement, if available. If the audit is more than six months old (or not available), please send the most recent financial statement in addition.
- A list of corporate and foundation names and contributions for the last calendar year
- A list of members of the governing board, with professional and personal affiliations
- A current letter from the IRS indicating tax-exempt status.